< 3s
Capture time
Camera tap to fields extracted — fully offline
100%
Offline capable
Capture anywhere — syncs when online
0
Manual lookups
NTA verification runs automatically in your portal
6+
Export formats
JDL · Freee · Money Forward · Yayoi · Xero · CSV
The Problem
Expense management breaks
at the point of capture.
The bottleneck isn't in the accounting software. It's the chaotic, error-prone journey from receipt to ledger entry that costs your firm hours every month.
Receipts arrive in piles, at month-end.
Employees photograph receipts on LINE and send them in unorganised batches. You receive 80 images with no dates, no categories, no structure — and a deadline tomorrow.
Every T-number manually looked up.
For each receipt over ¥10,000, you open the NTA website, search the registration number, confirm the supplier, and manually assign the correct JDL tax classification code. Every. Single. One.
JDL entry done by hand — hours per client.
After verification, every line item is re-typed into JDL IBEX. One mis-keyed amount or wrong tax code triggers a cascade of corrections. The work is unbillable and invisible — and it keeps multiplying as your client base grows.
How It Works
Four steps. Each party does their part.
Capture is instant and offline. Verification, categorisation, and export are handled by your accounting team — empowered by AI, not replaced by it.
1
Capture
Employee photographs the receipt. On-device AI extracts merchant name, date, total, tax amount, and the supplier's T-number in under 3 seconds — all on the device, no network needed. Works underground, on planes, in rural areas.
2
Approve (optional)
Team leads responsible for department budgets can review and approve expenses before they reach accounting. This step is configurable per company — smaller teams often skip it, larger enterprises rely on it for budget governance.
3
Verify & Categorise
Accounting teams open the portal. AI-assisted NTA T-number verification runs against the qualified invoice issuer registry. Expenses are categorised, flagged items resolved, and tax codes confirmed — under the accountant's oversight, not bypassing it.
4
Export
Accounting team exports to JDL, Freee, Money Forward, Yayoi, or Xero — manually on demand or on an automated schedule. Pre-classified, T-number verified, approval-status tracked. No re-entry, no formatting, no corrections.
Who It's For
Built for every node in the expense chain.
For Accounting Firms
Take on more clients without adding headcount. Every client fleet is managed from your Capsure portal — provisioning, approvals, and export in one place.
- Provision clients with QR-code join links — no IT involvement
- All expenses arrive pre-verified with T-numbers and tax codes
- One-click JDL, Freee, and Money Forward export per client
- Approval workflow for corporate expense policies
- First client entity + 3 users: free, forever
For Freelancers & Employees
Capture every expense the moment it happens — on a train, at a restaurant, offline on a flight. Switch between personal and corporate profiles with a single tap.
- Personal, freelance, and corporate profiles in one app
- Fully offline — syncs automatically when you reconnect
- Multi-currency support for international travel
- QR-code join: your company sets up Capsure in 30 seconds
- Free forever for personal / freelance use
Compliance Alert — October 1, 2026
Japan's Invoice Transition Cliff: The 80% deduction drops to 50%.
Since October 2023, purchases from unregistered (non-qualified) suppliers have been eligible for an 80% input tax deduction under the transitional relief measure. On October 1, 2026 — now just months away — that rate drops to 50%. For every ¥10,000 spent with an unregistered supplier, your clients will lose an additional ¥300 in tax deductions they previously retained. At scale, across a fleet of employees, this is a significant and recurring cost.
| Period | Deduction on unregistered supplier purchase | On a ¥110,000 receipt (tax-incl.) |
|---|---|---|
| Until Sep 30, 2026 | 80% of input tax | ¥8,000 deductible |
| Oct 1, 2026 → | 50% of input tax ↓ | ¥5,000 deductible — ¥3,000 lost |
| From Oct 1, 2029 | 0% — full liability | ¥0 deductible |
Capsure automatically validates every supplier T-number at capture. Your clients never unknowingly use an unregistered supplier. Tax code 11, 13, 81, or 51 is assigned in real time — and your JDL export reflects the correct deduction rate automatically.
Read the full compliance guide →
Export Formats
Exports to the tools your accountants already use.
No new software to learn. Capsure outputs structured data directly into every major Japanese and international accounting platform.
JDL IBEX
Freee
Money Forward
Yayoi
Xero
CSV / JSON
JDL export includes full tax code mapping (codes 11, 13, 81, 51), T-number verification status, and receipt provenance metadata compliant with the Electronic Bookkeeping Preservation Act (電子帳簿保存法).
Architecture
Offline first.
Always reliable.
Most expense apps fail the moment you lose signal. Capsure was architected from day one with the assumption that the network is never available at the moment of capture.
On-device ML Kit OCR
Google's ML Kit runs entirely on the device. No image ever leaves the phone to be processed — text extraction is instant and private.
SQLite local storage
Every expense is persisted locally in an encrypted SQLite database. Data is never lost even if the app is closed mid-capture.
Opportunistic sync
When a network connection is detected, the sync orchestrator uploads pending receipts, runs T-number validation, and updates expense status — silently, in the background.
Pricing
Priced for the tool it is.
Not a subscription trap.
Capsure is a capture utility, not another SaaS platform with $50/seat pricing. Get started free — pay only as your client base grows.
Personal / Freelance
Free forever
For individuals managing their own expenses. No cloud sync required — works entirely on device. Optional sync to personal cloud backup.
- Unlimited expense capture
- Offline-first, on-device only
- Multi-currency support
- Personal and freelance profiles
- CSV export for your own records
Accounting Firm
Free first client entity · 3 users
Register your firm and get one client entity with up to 3 active users at no charge — forever. Scale up as your client base grows, billed to your firm card.
- 1 client entity + 3 users free, indefinitely
- Full T-number verification + JDL export
- Approval workflow and portal dashboard
- QR-code onboarding for employees
- Additional entities billed as a flat monthly rate
Direct Company
Low flat rate per active user block
For companies without a managed accounting firm. First 3 users free for 30 days, then buy flat blocks of active logins at volume-friendly rates.
- 3 users free for first 30 days
- Buy blocks of 5, 10, or 25 active logins
- Full fleet management dashboard
- All export formats included
- No per-seat monthly subscriptions
Get Started
Ready to close your receipts loop?
Whether you manage ten clients or ten employees, Capsure eliminates the manual bridge between capture and export. Start for free — the first client entity is always on us.